Jobs and Opportunities
We also have a MENTORING OPPORTUNITY for young people to be mentored in Producing, Sound Design, or Acting.
YOUTH ADMIN OFFICER
We are seeking an organised individual with experience in administrative work, planning and PA, and passion for youth theatre.
This role will support the Head of Youth Programmes and Outreach at the theatre and be an important team player for our Far Far Away workshops. The person will also be assisting with other tasks such as organising meetings, budgeting, events, etc. at our theatre in Ladbroke Grove. The role pays £12 per hour and requires the person is in on Tuesdays and Thursdays 1 – 6 pm, with the possibility for more work and hours in the future.
Being on site at Kensal House Tuesdays and Thursdays 1 – 6pm each week, unless any change to these hours or days has been agreed with the Project Leader a minimum of 2 weeks in advance.
Answering telephone, email and in-person enquiries and correspondence regarding the Far Far Away project.
Having an understanding of the overall SPID team and community space and appropriately redirecting enquiries unrelated to FFA.
Assisting the Project Leader with any tasks relating to the planning, organising and running of FFA workshops and Jack Petchey award events.
Supervising and managing the workload of the Outreach and Workshop Assistant.
To act as the point of contact for FFA and youth groups, parents, partners, facilitators, participants, press etc.
Compiling an End of Day Report at the end of each working day outlining tasks completed, to be sent to the Project Leader. The End of Day Report must include a time in and time out.
Responsible for managing own workload each week regarding task lists
Working through and updating priorities list as agreed with Project Leader
Flagging in advance any tasks that might not be completed to the requested timeline
Producing, updating and proof-reading a variety of documents both for internal and public use, to a high standard
Composing and proof-reading communications by letter, e-mail, text message, as well as proof-reading marketing copy for various media
Updating and amending participant acceptance forms, ensuring these are signed and correctly filed away
Creating and amending staff and volunteer contracts, ensuring these are signed and correctly filed away
Organising and maintaining diaries and making appointments
Attending and minuting meetings, as required by the Project Leader
Carrying out research, documenting and presenting findings
Programming for upcoming blocks
Working out scheduling and logistics
Devising block plans with the Project Leader
Sourcing and adapting subject matter and scripts
Leading recruitment drives for facilitators, workshop assistants and other FFA staff
Posting job ads, monitoring responses, arranging interview slots and responding via email to unsuccessful candidates
Contributing to the selecting and training of new staff
Managing and overseeing volunteers
Maintaining links with organisations providing temporary staff through work experience and internship programmes
Devising schedules and workloads suitable to the volunteers’ abilities and interests and their organisations’ requirements
Keeping a record of volunteers’ attendance and any expenses paid
Maintaining accurate financial records
Monitoring and holding responsibility for the Marketing and Materials budget spend and reconciliation on a half-year basis
Updating the Marketing and Materials budget with invoices and expenditures
Forwarding invoices for payment and filing receipts physically and digitally
Developing, implementing and maintaining office and information systems
Helping to develop and implement marketing strategies and SPID’s strategic plans
Deputising for the Project Leader in the event of their absence by taking over their responsibilities and maintaining the smooth running of operations.
Two years’ proven administration experience (preferably of youth/arts projects)
Available to work 1-6 pm on Tuesdays and Thursdays
Previous experience of closely assisting managers/experience of personal assistant role
Experience of working with young people in the ages of 8-13
Experience of managing budgets/ maintaining financial records
Strong organisational skills
A flexible approach to work
Excellent written and verbal communication skills
High standard of numeracy
Strong computer skills, working knowledge of Microsoft office
Strong interpersonal skills as well as enthusiasm & energy
Ability to work independently
Can do attitude, strong community values and willingness to go the extra mile
Experience with Gdrive
This role pays £12 per hour and is based in Kensal House (W10 5BQ) in Ladbroke Grove. You will be responsible for paying your own taxes and National Insurance Contributions.
To apply, please email your CV with a cover letter outlining your suitability for the role with ‘FAO Nnenna YPO’ in the subject line, and send it to email@example.com by 12 pm, 6 April 2017.
Interviews will be held in the afternoon on 20 April 2017.
Theatre Mentoring Opportunities Available in Producing or Sound Design
Are you interested in being mentored in Producing or Sound Design by an industry professional?
SPID Theatre have a brilliant opportunity for a few young people (13 to 25 years old) to work alongside our industry professionals in the build up to our next production! Come and be mentored in one of two creative disciplines: 1. Producing, 2. Sound Design
You will work closely alongside your Mentor as we prepare for the final show of the Reimagining Goldfinger project and will have the opportunity to ask questions, learn new skills and gain an insight into the industry.
No prior experience is needed but you must have a hardworking and committed attitude. You will have the chance to meet and work with other young people on the production and this will be an excellent addition to your CV.
Mentoring sessions and rehearsals: Every Saturday from 11am to 6pm, from 1st April to 20th May (except 15th April)
Show day: 27th May (all day)
EXPENSES towards food and travel will be available.
Let us know you are interested via email (firstname.lastname@example.org) or text, call or leave a message (07903 861674 / 020 89694570) or contact us via social media (@SPIDTheatre) leaving your name, contact details and which specialism (1. Producing, 2. Sound Design) you’re interested in.
Places are limited!
DEADLINE TO EXPRESS AN INTEREST: Friday 31st March at 10am
PROJECT ASSISTANT VOLUNTEER
Person Specification: Student / recent graduate, with a proven interest in working within a charity or arts environment.
Hours: 1 day per week – Fridays 1pm – 7pm
Salary: Expenses (£5 per day)
Applications: Please send CV and covering letter F.A.O Rahma Saeed email@example.com
You will work closely with the Marketing & Outreach Officer and Admin, to promote SPID’s projects to young people and within the local community. You will have the opportunity to work on a campaign for Reimagining Goldfinger, our latest youth project. See here for more information.
This is a key role within the organisation and requires a high level of motivation, enthusiasm and energy. You will need to be able to work independently as well as part of a team and have an ability to think creatively. You will have excellent organisational and administration skills along with strong written and verbal communication skills and an ability to get out into the community and talk to young people.
In return we will offer the opportunity to work on a marketing campaign and develop your skills in research, writing copy and press releases, managing social media, liaising with a creative team, contacting schools and youth organisations and general administrative responsibilities in an arts setting. Written reference will be provided upon completion of the project.