Copy of job post, outreach and coordinator

Community Project Coordinator

SPID Theatre Company is looking for a committed Community Project Coordinator. This role will report to the Head of Youth Programmes.

Type of contract: Fixed-Term (1 year)
Salary: £24336 per annum (36 hours a week @ £13ph)
Holidays entitlement: 30 days (includes Bank Holidays)

Application deadline:
March 21, 2023 at 5.00pm

Working hours:

Tuesdays: 10:30 - 19:00
Wednesdays: 11.00 - 19:00
Thursdays: 10:30 - 19:00
Fridays: 11:00 - 19:00
Saturdays: 10:30 - 18:30 (hours may vary depending on workshop days)  

SPID Theatre is looking for a committed and experienced Community Project Coordinator. This role will report to the Head of Youth Programmes and is responsible for the workshop team (volunteers, facilitators, youth workers and workshop assistants) and for coordinating the sessions within SPID projects. This role is based in Kensal House (W10 5BQ) in Ladbroke Grove, however due to refurbishment, this role is currently based in Treverton Tower Community Rooms, W10 6BG.

SPID is keen to represent those we work with by employing people who live in social housing, have experience of social housing/ the value of housing justice and/or are people of colour. As the young men we work with are currently underrepresented on our staff, male applications are also strongly encouraged.

Key Responsibilities 

  • Co ordination of programs and programme overview
  • Co ordination of staff and facilitators
  • Scheduling meetings and relaying messages
  • Running meetings and taking minutes
  • Overseeing accreditation
  • Overseeing booking of spaces for all programs
  • Liasing with the council
  • Managing budgets
  • Supporting development of workshop plans
  • Storing feedback from programs
  • Office management and tech support for equipment like printer and scanner

Coordination Responsibilities:

  • Lead the coordination of SPID theatre key projects: Estate Endz, Far Far Away, Estate Voices and SPID on the WEB and any other projects SPID might develop in the future
  • Coordinate a team of at least 4 people, including: SPID Community Producer, workshop assistants, volunteers, facilitator.
  • Coordinate the project volunteer team including initial interviews, suitable tasks and evaluating volunteer experience
  • Attend and share responsibility for chairing team meetings when necessary
  • Oversee the recruitment of staff on projects with the Head of Youth
  • Liaise with Marketing, Producer and Administration to coordinate shared tasks
  • Provide feedback about the workshops during weekly meetings 
  • Administrate all aspects of the role, including filing and record keeping and reporting as required, sending a summary of the daily activities to the Head of Youth
  • Monitor projects documentation 
  • Be prepared to work with online projects remotely
  • Make sure the projects are developed within a strict budget

Outreach Responsibilities:

  • Liaise with the Marketing and Outreach Manager and Producer and Community Outreach Officer on marketing strategies and outcomes
  • Share responsibility with the Producer and Community Outreach Officer for developing and managing key relationships within the local community
  • Oversee outreach activities such as taster workshops for local young people and community consultation sessions
  • Attend Outreach activities as needed

Creative Responsibilities:

  • Assist the Head of Youth to plan the Programme for each one of the projects, researching content and defining the outcomes according to the Programme
  • Liaise with the Head of Youth Programmes on workshop content and approve them
  • Share creative ideas in line with SPID’s mission and get approval from the Head of Youth Programmes
  • Devise the creative content of performance workshops with the Head of Youth
  • Coordinate a performance sharing at the end of each Far Far Away block 

Project Schedules:

  • Create, update and circulate project schedules
  • Take responsibility for the timeline for each one of the projects and ensure that deadlines are fulfilled

Project Workshops:

  • Facilitate workshop sessions when needed for young people aged 8 to 13 years old and 13 to 25 years old, including taster sessions for the community
  • Attend and ensure the smooth running of all workshops, coordinating these
  • Support guest professionals as they lead workshops in their area of expertise
  • Share responsibility for running warm up and closing games at each session
  • Attend project evaluation sessions
  • Run staff feedback sessions at the end of each workshop
  • Create weekly show reports for the sessions, circulate them 
  • Organise the final feedback for all events, performances and Programmes in a clear document that can be used for future planning
  • Collate and review feedback from guest professionals
  • Schedule and manage the running of key project events
  • Coordinate the workshop assistants to ensure the set up, pack down and running of the workshops goes smoothly
  • Be point of contact for freelancers hired for the workshop sessions and ensure they are fully briefed
  • Ensure freelancer’s workshop plans are received on time, approved by the Head of Youth and provide feedback as necessary; then ensure that all members of the team receive the workshop plan in advance of the sessions

Project Performances and Events:

  • Liaise with the Community Producer when production timelines start in order to make sure the needs of the young people are assessed
  • Coordinate rehearsals and creative inputs for the performances or events with the Head of the Youth


  • Project coordinating experience of community programmes
  • Working with / facilitating performance workshops for young people aged 8–25
  • Excellent communication skills with the ability to develop rapport with a wide range of community members and young people
  • Excellent organisational and time management skills
  • Proven experience of managing budgets and financial administration
  • Proven experience of coordinating a team of staff and volunteers
  • Due to the nature of this role, a DBS check will be required
  • Right to work in the UK
  • In light of government guidelines to work from home when possible this role requires the employee to have a good internet connection
  • Experience with remote working

Desirable Skills

  • Local knowledge and experience of working within the borough of Kensington and Chelsea.
  • Experience of working on immersive / site-specific performance


Write a CV and a cover letter addressed to "SPID Team" explaining why you are interested in this role and how your experience and skills match the person specification. Add to your Cover Letter two contact references (name, relation, email and mobile number). Return the CV, the cover letter in PDF format by email to jobs@spidtheatre.com mentioning on the subject of the email Application for Community Project Coordinator.

SPID Theatre Company, Kensal House Community Rooms, Kensal House Estate, Ladbroke Grove, London W10 5BQ 

Enquiries about jobs call 07912 181125

Email address

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