Jobs and Opportunities

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We are currently looking for an VOLUNTEER WORKSHOP ASSISTANTS , COMMUNITY COORDINATORYOUTH PROGRAMMES OFFICER


VOLUNTEER WORKSHOP ASSISTANTS

Role:

To help us in our mission of providing free drama workshops for young people in North West London. This is an incredible hands-on experience if you are aiming to develop a career in either community work or drama.

At the moment we need Volunteer Workshop Assistants for our next block Far Far Away programme running on Tuesdays from 8th January 2019 until the 2nd April 2019. The workshops happen every Tuesday (except half term) from 4.45 pm to 6.15 pm at Kensal House (W10 5BQ). You will need to be in from 4.00 pm until 6.30 pm, to set up before the workshop as well as break down and do feedback afterwards with the workshop assistant(s) and the Project Leader.

You would be working with maximum 20 local young people aged 8-13 year olds each session. In the workshop there will be a facilitator, a member of SPID staff and 2-3 workshop assistants. You will be paid £5 for travel expenses. The plan for this block is that the first 6 sessions will be working on singing and the other 6 sessions would be doing spoken word.

Ideally we would love to find someone to volunteer for the first six workshops and another one for the other six. In any case, let us know your availability and we will figure out how to organise it.

If you are interested, please contact us on youth@spidtheatre.com or at 0208 969 4570


COMMUNITY COORDINATOR

Want to promote campaigns against the sell off of social housing?

Role:
We are seeking an organised individual with experience in administrative work, production and event coordination from the local community

The project:

Estate Voices is our new weekly programme to help local adults run campaigns against the sell off or demolition of estates/ estate communal spaces. You will be a local person outreaching and liaising with members of the community around the borough of Kensington and Chelsea, to deliver a project that aims to promote and bring awareness to social housing spaces.

Project Coordinator Responsibilities

  • Finance
    • Work with the Arts Administrator to oversee the budget and ensure that expenditure is logged correctly as required for SPID’s records and to meet the funders’ requirements
    • Ensure that the project keeps within budget.
  • Publicity and Marketing
    • Approve the project press releases and provide feedback on project publicity.
    • Oversee the coordination of key project events.
  • Schedule Management
    • Take responsibility of the timeline to ensure that the project is running to schedule.
    • Liaise with Marketing and Adminstration to co-ordinate shared tasks
    • Ensure key project deadlines and outputs are met.
    • Co-ordinate key events in the programme
  • Project Workshops
    • Attend and ensure the smooth running of workshops.
    • Support guest professionals as they lead workshops in their area of expertise.
    • Share responsibility for running warm up and closing games at each session.
    • Manage the workshop assistants to ensure the set up, pack down and running of the workshops goes smoothly.
    • Monitor project documentation.
    • Attend project evaluation sessions.
    • Run staff feedback sessions at the end of each workshop.
    • Collate and review feedback from guest professionals.
    • Schedule and manage the running of key project events.
    • Ensure that we all have workshop plans
  • Outreach
    • Share responsibility for developing and managing key relationships within the local community.
    • Attend consultation sessions run within the local community.
    • Run taster workshops for local young people.
    • Liaise with Marketing and Outreach on marketing strategies and outcomes
  • Staff Management
    • Liaise with the Arts Administrator, Marketing and Outreach Officer and the Head of Youth Programmes
    • Attend and share responsibility for chairing team meetings.
    • Be the point of contact for guest professionals working on the project and ensure they are fully briefed.
    • Ensure that the guest professional’s workshop plans are submitted on time, approve these providing points of feedback as necessary.
    • Oversee the recruitment of staff on the project: approving jobs ads, overseeing the recruitment timeline, conducting interviews.

Essential:

  • Two years’ proven administration experience (preferably of youth/arts projects)
  • Available to work 2:30- 6.30pm on Tuesdays, with an increase to 9.30pm from 15th January
  • Experience of managing budgets/ maintaining financial records
  • Strong organisational skills
  • A flexible approach to work
  • Excellent written and verbal communication skills
  • High standard of numeracy
  • Strong computer skills, working knowledge of Microsoft office
  • Strong interpersonal skills as well as enthusiasm & energy
  • Ability to work independently
  • Can do attitude, strong community values and willingness to go the extra mile

Desirable:

  • Local knowledge and experience of working within the borough of Kensington and Chelsea.
  • Experience of working on immersive / site – specific performance
  • Previous experience of closely assisting managers
  • Experience with Gdrive

This role pays £12 per hour and is based in Kensal House (W10 5BQ) in Ladbroke Grove. You will be responsible to pay your own taxes and National Insurance Contribution.

To apply, please email your CV with a cover letter outlining your suitability for the role with APPLICATION FOR COMMUNITY COORDINATOR in the subject line, and send it to jobs@spidtheatre.com by 4th December. Interviews will be held in the afternoon of 6th December.


YOUTH PROGRAMMES OFFICER

Want to do Admin and PA work within a local organisation that works directly with the community?

Role:
We are seeking an organised individual with experience in administrative work, planning and PA, and passion for community and  youth theatre.

This role will support the Head of Youth Programmes and Outreach at the theatre and be an important team player for our Far Far Away workshops. The person will also be assisting with other tasks such as organising meetings, budgeting, events, etc. at our theatre in Ladbroke Grove.

The project:

You will be assisting the Head of Youth Programmes and being an Arts Administrator for general aspects of the company and our Far Far Away workshops programme.

  • Far Far Away workshops are a series of weekly drama workshops exploring acting, voice, movement, design, writing, filmmaking, and various other arts disciplines to move through time and space to discover something completely original. Participants are 8-13 year old.

Administrator Responsibilities:

Daily Duties:

  • Being on site at Kensal House Tuesdays and Thursdays 1:30 – 7:30pm each week, unless any change to these hours or days has been agreed with the Project Leader a minimum of 2 weeks in advance.
  • Answering telephone, email and in-person enquiries and correspondence regarding the Far Far Away project.
  • Having an understanding of the overall SPID team and community space and appropriately redirecting enquiries unrelated to FFA.
  • Assisting the Project Leader with any tasks relating to the planning, organising and running of FFA workshops and Jack Petchey award events.
  • To act as the point of contact for FFA and youth groups, parents, partners, facilitators, participants, press etc.
  • Compiling an End of Day Report at the end of each working day outlining tasks completed, to be sent to the Project Leader. The End of Day Report must include a time in and time out.

Admin Duties:

  • Responsible for managing own workload each week regarding task lists
  • Working through and updating priorities list as agreed with Project Leader
  • Flagging in advance any tasks that might not be completed to the requested timeline
  • Producing, updating and proof-reading a variety of documents both for internal and public use, to a high standard
  • Composing and proof-reading communications by letter, e-mail, text message, as well as proof-reading marketing copy for various media
  • Updating and amending participant acceptance forms, ensuring these are signed and correctly filed away
  • Creating and amending staff and volunteer contracts, ensuring these are signed and correctly filed away
  • Organising and maintaining diaries and making appointments
  • Attending and minuting meetings, as required by the Project Leader
  • Carrying out research, documenting and presenting findings
  • Programming for upcoming blocks
  • Working out scheduling and logistics
  • Devising block plans with the Project Leader
  • Sourcing and adapting subject matter and scripts
  • Leading recruitment drives for facilitators, workshop assistants and other FFA staff
  • Posting job ads, monitoring responses, arranging interview slots and responding via email to unsuccessful candidates
  • Contributing to the selecting and training of new staff
  • Managing and overseeing volunteers
  • Maintaining links with organisations providing temporary staff through work experience and internship programmes
  • Devising schedules and workloads suitable to the volunteers’ abilities and interests and their organisations’ requirements
  • Keeping a record of volunteers’ attendance and any expenses paid
  • Maintaining accurate financial records
  • Monitoring and holding responsibility for the Marketing and Materials budget spend and reconciliation on a half-year basis
  • Updating the Marketing and Materials budget with invoices and expenditures
  • Forwarding invoices for payment and filing receipts physically and digitally
  • Developing, implementing and maintaining office and information systems
  • Helping to develop and implement marketing strategies and SPID’s strategic plans
  • Deputising for the Project Leader in the event of their absence by taking over their responsibilities and maintaining the smooth running of operations.
  • Updating SPID’s website with basic updates.

This role pays £12 per hour and is based in Kensal House (W10 5BQ) in Ladbroke Grove. You will be responsible to pay your own taxes and National Insurance Contribution.

To apply, please email your CV with a cover letter outlining your suitability for the role with APPLICATION FOR YPO  in the subject line, and send it to jobs@spidtheatre.com by 4th December. Interviews will be held in the afternoon of 6th December and 11th December

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